Director of Admission and Strategic Recruitment

Recruitment & Pipeline Development

• Develop and implement an annual recruitment plan aligned with institutional enrollment goals and program priorities (e.g., chaplaincy, M.Div., D.Min., Spiritual Direction).

• Identify, cultivate, and manage relationships with key feeder organizations including hospitals, CPE programs, diocesan and denominational offices, service corps, and faith-based undergraduate institutions.

• Represent OST at recruitment events (virtual and in-person), including conferences, campus visits, ministry fairs, and Clinical Pastoral Education (CPE) gatherings.

• Coordinate targeted outreach campaigns to prospective students through email, digital marketing, and personal engagement.

Admissions Operations

• Manage the full admissions funnel: inquiry, application, review, admission, and enrollment.

• Communicate proactively with prospective students, providing personalized guidance throughout the process.

• Collaborate closely with the Registrar’s Office to ensure smooth application processing, data integrity, and handoffs.

• Maintain and update application procedures and admissions policies in alignment with ATS standards.

CRM, Data, & Communications

• Partner with IT and the CRM provider (Sonis/Jenzabar) to develop inquiry-to-enrollment workflows and automated communications.

• Draft and manage admissions and recruitment messaging templates (inquiry responses, nurture campaigns, yield communications).

• Track and report key performance indicators (KPIs), including funnel metrics by program, source yield, time-to- application, and enrollment trends.

• Use data to inform recruitment priorities and continuous improvement.

Collaboration & Strategic Initiatives

• Work closely with program directors and faculty to align admissions criteria, identify ideal student profiles, and communicate program strengths.

• Partner with internal Communications/Marketing staff and external branding/advertising vendors to ensure consistent messaging and outreach.

• Contribute to scholarship strategy by helping identify prospective students who qualify for internal and external aid opportunities.

• Participate in strategic planning conversations related to enrollment growth and institutional sustainability.

• Bachelor’s degree, required, Master’s degree in Theology, Education, Communications, or related field, preferred.

• Minimum 5 years of progressively responsible experience in admissions, recruitment, or enrollment management, preferably in graduate theological education or higher education, required

• Demonstrated success managing admissions or recruitment pipelines in a small or mission-driven institution, required

• Excellent interpersonal and communication skills, including the ability to engage missionally diverse audiences.

• Must be bilingual (English and Spanish), required

• Strong organizational skills and comfort managing multiple priorities independently, required

• Proficiency with CRM system and data reporting, required

• Experience in Catholic or theological education, preferred

• Familiarity with ATS accreditation standards and federal financial aid processes, preferred

• Knowledge of chaplaincy pathways (CPE programs, healthcare systems) and/or ministry leadership development, preferred

Monday through Friday, 40 hours per week.