Welcome to the Registrar’s Office

For questions regarding Alumni involvement or to stay connected, email tpolin@ost.edu.

The Registrar's Office supports your ongoing academic journey with enrollment services, academic records management, and administrative resources. Whether you need to adjust your course schedule, update your program, request transcripts, or manage your academic records, we're here to help you navigate the administrative aspects of your theological education.

Registration & Enrollment

• Add/Drop Form - Make changes to your course schedule within deadline periods

• Withdrawal Form - Formally withdraw from OST

Academic Records & Program Changes

• Change of Personal Information Form - Update your contact information, name, or address

• Application for Program Change - Request a change in your degree program or concentration

• Candidacy to the Degree Program - Apply for degree candidacy after completing required credit hours

Course & Credit Requests

• Independent Study Course Form - Propose an independent study course

• Inter-Institution Course Transfer Form - Request approval to take courses at another institution for OST credit

• Equivalency, Challenge or Waiver Form - Request course equivalencies, challenge exams, or requirement waivers

• Request for Incomplete Grade - Request additional time to complete coursework

Privacy & Emergency Information

• Restrict Student Directory Information Request - Limit release of your directory information under FERPA

• Revoke Restriction of Student Directory Information Request - Remove previously placed restrictions

• Emergency Notifications - Sign up for Emergency Notifications.

Transcript Services

• Transcript Request Form - Order official transcripts to be sent to employers, institutions, or licensing boards

Document Submissions

• Upload Forms - Submit required documentation electronically to the Registrar's Office

Congratulations on approaching the completion of your degree! The Registrar's Office is here to guide you through the graduation process and ensure you meet all requirements for degree conferral.

Graduation Process & Requirements

Apply for Graduation
Submit your intent to graduate by the published deadline, typically one semester before your intended graduation date or by January 30th. Applications are processed through the Registrar's Office and should be submitted as soon as you believe you will complete all degree requirements.

Degree Audit
The Registrar's Office will conduct a comprehensive review of your academic record to verify completion of all degree requirements, including:

• Required credit hours for your program

• Core curriculum completion

• Language requirements (if applicable)

• Minimum GPA requirements

• Candidacy approval status

Final Qualifying Projects
Satisfactorily complete any final requirements specific to your program by or on April 1st, such as:

• Thesis or dissertation defense

• Integration seminars

• Final qualifying conversations with faculty panels

Commencement Ceremony
Participate in OST's annual commencement celebration. Details regarding date, time, location, and academic regalia rental will be provided by the Registrar’s Office in mid March. Family and friends are welcome to attend this special milestone in your theological education journey.

Diploma Distribution
Official diplomas are presented on Graduation day. If you will not be in attendance, your diploma will be mailed out by the end of May. Please ensure your mailing address is current with the Registrar's Office.

Important Graduation Deadlines:

• All financial responsibilities are to paid in full by May 1st

• Exit survey to Associate Dean: TBA

• Graduation Application Deadline:  January 30th

• Final Grades Submission: [End of final semester]

• Commencement Date: [Check academic calendar for current year]

Questions about graduation requirements or the commencement ceremony?
Contact the Registrar's Office at registrar@ost.edu or (210) 341-1366 ext. 240

As you consider theological education at Oblate School of Theology, the Registrar's Office can help you understand our academic requirements and prepare for enrollment. For more details, deadlines, and requirements on the application process, visit our Apply page.

General Requirements

Transcript Requirements:
Official transcripts from all colleges attended (undergraduate and graduate) must be sent directly to OST. Student copies are not acceptable. Transcripts should reflect degree(s) received from an accredited U.S. institution or equivalent training from institutions outside the U.S.

Transfer Credit Policy:
Graduate credits earned more than ten years prior to admission are typically not transferred. Transfer credits require grades of "B" or better for graduate courses and "C" or better for undergraduate courses. The maximum transferable hours vary by program and are subject to ATS (Association of Theological Schools) standards. For more details, visit our policies page.

How to Apply:
Prospective students can apply by following the unique admissions process for their desired degree / certificate / program. Visit our Apply page for more details on requirements, deadlines, and required forms. For any program you’ll first need to submit your student application by applying online. You will pay your application fee in this process.

Master’s Degrees

Students applying for degree-seeking status at the master's level must fulfill the general requirements for admission to the Oblate School of Theology and any special requirements for admission to a particular degree program. Below are shortcuts to the forms for your application - for full application instructions, visit the Master’s Apply page.

• Online Application

• Recommendation Form

Doctoral Degrees
Prospective students will need to fill out the following forms in addition to the online application:

• Recommendation Form

Certificates
Certificate programs have specific forms to fill out depending on the program, in addition to the online application. For more detail information, visit the Certificate Application page.

• IFP Recommendation Form (Certificate IFP only)

• Oblate Studies Application (Certificate in Oblate Studies only)

Enrichment
Students registering for courses for enrichment only should complete the below registration form.

• Enrichment Registration Form

Special Programs
Prospective students will need to fill out the following forms (depending on their selected program) in addition to the online application:

Ministry to Ministers Sabbatical Program
Please see the Apply page for full instructions.

• Ministry to Ministers Sabbatical Program Application Form

• Ecclesiastical Sponsor Form

• Confidential Recommendation Form

• Medical Information Form

Espiritualidad y Dirección Espiritual
Please see the Apply page for full instructions.

• Forma de Recomendación – Certificado Espiritualidad y Dirección Espiritual

• Forma de Recomendación del Sacerdote/Pastor

Certificate in Spirituality Studies
Please see the Admission Requirements section of the Program page for full instructions

Forest Dwelling Program
Please see the Admission Requirements section of the Program page for full instructions

• Forest Dwelling Recommendation Form

Graduate Certificate in Sacred Scripture
Please see the Admission Requirements section of the Program page for full instructions

BYBLOS Certificate of Enrichment in Sacred Scripture
Please see the Admission Requirements section of the Program page for full instructions

Certificate in Oblate Studies
Please see the Apply page for full instructions.

• Certificate of Oblate Studies

Instituto de Formación Pastoral / Pastoral Formation Institute (IFP / PFI)
Please see the Apply page for full instructions

• IFP/PFI Registration Packet Year 1

• IFP/PFI - Year 1 Recommendation Form

Returning Students

• Application for Readmission Form - Return to OST after a break in enrollment